Privacy Policy

Last Updated: August 2026

This Privacy Policy explains how Gil Orthodontics ("we," "us," or "our") collects, uses, protects, and discloses your personal information when you visit our website or interact with our practice digitally.

Please note that this website Privacy Policy is separate from our formal HIPAA Notice of Privacy Practices, which details how your Protected Health Information (PHI) is handled clinically and will be provided to you upon your first visit to our practice.

1. Information We Collect

We collect information that you voluntarily provide to us, as well as data that is collected automatically when you use our website.

  • Personal Identification Information: This includes your name, email address, phone number, and physical address when you fill out a contact form, schedule a consultation, or interact with our site.

  • Health Information: Any preliminary health information, dental history, or concerns you voluntarily share through our secure forms before your visit.

  • Automatically Collected Data: Like most websites, we may collect non-identifiable data such as your IP address, browser type, device type, and browsing behavior on our site through the use of cookies.

2. How We Use Your Information

The information we collect is used strictly to provide you with the best possible orthodontic care and customer experience. We use your data to:

  • Schedule, manage, and confirm your consultations and appointments.

  • Respond to your inquiries, questions, and feedback.

  • Provide important updates regarding office hours, clinic policies, or your treatment.

  • Improve our website functionality and tailor our digital presence to better serve our patients.

3. SMS & Mobile Data Policy

We highly value your privacy regarding mobile communications. When you opt-in to receive SMS messages from Gil Orthodontics, you agree to receive appointment reminders, care instructions, and clinic updates.

  • No Third-Party Marketing: We will not share your mobile information with any third parties or affiliates for marketing or promotional purposes.

  • No Selling or Renting Data: We confirm that we absolutely do not sell, share, or rent your mobile information to outside parties. All text messaging originator opt-in data and consent details will be kept strictly confidential.

4. How We Protect Your Data

We implement a variety of security measures to maintain the safety of your personal information. Website submissions containing sensitive information are transmitted via Secure Socket Layer (SSL) technology and encrypted. Access to your personal data is restricted to authorized Gil Orthodontics personnel and secure patient management systems bound by strict confidentiality agreements.

5. Third-Party Disclosures

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties, except in the following limited circumstances:

  • Trusted Service Providers: We may share data (excluding SMS/mobile data for marketing) with trusted third-party vendors who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential and HIPAA-compliant.

  • Legal Compliance: We may release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

6. Cookies & Tracking Technologies

Our website may use "cookies" to enhance your user experience. Cookies are small files placed on your device's hard drive that enable the site's systems to recognize your browser and capture certain information (such as remembering your preferences for future visits). You can choose to turn off all cookies through your browser settings, though some features of our site may not function properly as a result.

7. Your Data Rights

You retain the right to:

  • Access: Request a copy of the personal data we hold about you.

  • Correction: Request that we correct any inaccurate or incomplete personal data.

  • Deletion: Request the deletion of your personal data, subject to state and federal medical record retention laws.

  • Opt-Out: Withdraw your consent for non-essential communications (such as texting "STOP" to unsubscribe from SMS messages).

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or relevant regulations. Any changes will be posted on this page, and the "Last Updated" date at the top will be modified accordingly.

9. Contact Information

If there are any questions regarding this Privacy Policy or how your data is handled, you may contact us using the information below:

Contact Information For any questions regarding your data, please contact us:

  • Gil Orthodontics

  • 2001 US-290 Suite 106, Dripping Springs, TX 78620

  • 737.307.0497

  • hello@gilorthodontics.com